Document Page: First | Prev | Next | All | Image | This Release | Search

Subject: SPECIAL INFORMATION FOR INSTALLATION AFTER ACTION REPORT        

Unit: 1ST ID      

Parent Organization: VII  CORPS  

Box  ID: BX001008

Folder Title: DESERT STORM AFTER ACTION REPORTS                                                               

Document Number:          4

Folder Seq  #:         11






                                     UNCLASSIFIED
                                                                      04/19/91
                                    JULLS LONG REPORT


           1. (U) JULLS NUMBER: 31454-31691 (00176), submitted by RILEY
           AFZN-DL-S, MRS WALKER, 856-3187, (913)239-3187.

           2. (U) Operation DESERT SHIELD conducted by USCENTCOM on 02/14/91.

           3. (U) KEYWORDS: RWO (REAL WORLD OPS), USA (US ARMY), ACTIVE
           COMPONENT, FINANCE/BUDGET, LOGISTICS, SUPPLY, COORDINATION,
           MATERIEL, CRIT3 (IMPORTANT PROBLEM).

           4. (U) TITLE: LOGISTICS: FINANCIAL INTRANSITS


           S. (U) OBSERVATION: Although document histories are cancelled in
           SAILS and moved, billings are still received by Finance and
           Accounting Office 60 to 90 days later.

           6. (U) DISCUSSION: Once the ALS-91 cycle was run to transfer
           the due-ins for the units that had deployed to Fort Stewart our
           document histories were closed. SAILS Would no longer accept
           status or receipts against those lines. However, Finance and
           Accounting was receiving thousands of billings for those lines.
           Since document histories were closed in SAILS the intransits ere
           out of sight. They went from approximately $6,900,000 in
           November to $15,200,000. We had a choice. We could let Finance
           and Accounting process them or we could have the managers in
           Supply/Services Division process a receipt against them. The
           method preferable to both offices was to have the managers
           process a receipt with a MEC 2. This would establish a receipt
           in document history and provide an audit trail in the future.
           Finance and Accounting ran a 30 day intransit in January and
           again in February. Managers ran LIF inquiries to ensure that
           there was shipping status. They checked SAILS to be sLCre a
essed since the listing was run. If
           not then they input a receipt. We had our systems analyst hold
           off on the monthly purge of document histories that had been
           closed for 45 days or more so that the histories would be there
           to process the receipt against.

           7. (U) LESSON LEARNED: That the dlte-ins not be moved quite so
           soon so taht billings have a better chance to be received and
           processed.

           e. (U) RECOMMENDED ACTION: AMC:' Provide clearer instructions
           regarding the responsibilities of the losing post and what are
           the responsibilities of the gaining post regarding the
           processing of receipts to avoid both posts checking LIF status,
           finding shipping status and processing a receipt.

           9. (U) COMMENTS:    none



           --- (U) SUBJECT: LOGISTICS




                                      UNCLASSIFIED

Document Page: First | Prev | Next | All | Image | This Release | Search

Document 517 f:/Week-26/BX001008/DESERT STORM AFTER ACTION REPORTS/special information for installation after actio:12179611150511
Control Fields 17
File Room = jul96_declassified
File Cabinet = Week-26
Box ID = BX001008
Unit = 1ST ID
Parent Organization = VII CORPS
Folder Title = DESERT STORM AFTER ACTION REPORTS
Folder Seq # = 11
Subject = SPECIAL INFORMATION FOR INSTALLATION AFTER ACTIO
Document Seq # = 4
Document Date =
Scan Date =
Queued for Declassification = 01-JAN-1980
Short Term Referral = 01-JAN-1980
Long Term Referral = 01-JAN-1980
Permanent Referral = 01-JAN-1980
Non-Health Related Document = 01-JAN-1980
Declassified = 17-DEC-1996